Commercial for-profit entities.
Presenters that are not APAP members by the designated cutoff date of November 9, 2021. (See below.)
Artists or ensembles or their agent/management/producers applying as the Primary Applicant. (See below for definition of primary applicant.)
Academic departments of colleges or universities.
Applications submitted by a presenter without the active involvement and awareness of the proposed artist.
Applications with agreements structured to pay artists only after their performance is completed (rather than agreements that include multiple payments tied to deliverables/milestones in an overall engagement).
Clarity of the nature of and rationale for the engagement project, including the match of its goals with proposed activities.
Clarity and strength of the relationship between presenter and artist, including how they selected each other and why they decided to work together.
Potential for the engagement project to serve as an example of equitable partnership for the field.
Clarity and commitment to fair compensation to artist ensembles, including fee level and comprehensive payment structure.
At least 50% of the grant funds must go to the artist. These funds can include compensation to agents, managers, or producers for their role in booking, producing, or otherwise planning and supporting the engagement.
The artist must be paid for their overall engagement, including any virtual activities.
The compensation timeline and amounts must reflect mutually agreeable milestones, with payments reflecting the work or activities completed at the time of payment.
The artists must receive at least 50% of their funds in their first payment, which should be issued soon after the grant start date.
Contracts should address mutually agreeable arrangements regarding cancellation and force majeure. Ideally, for example, the proportion of the budget that goes to the artist and the presenter should not shift unless both agree to it.
It is assumed that both artists and presenters may incur extra costs related to COVID-19. Both parties should acknowledge these expenses and clarify how they will be covered.
Artist. The individual artist or ensemble collaborating on the engagement project.
Artist Compensation. Funds paid to artists for the overall engagement project; can include costs paid to agents, managers, and producer partners as applicable.
Engagement Project. The arc of involvement between the presenter and artist (as well as their agent, manager, producer, or partners as applicable) and the activities planned or implemented during the course of the project. It can begin with initial conversations; involve planning and residency time; include travel and limited virtual activities; but must culminate in in-person activity(s) with performance elements. Activities might include presentation, community engagement, work-in-progress showings, or other purposes or activities that the presenter and artist wish to pursue. A component of the engagement, however, should be a live, public, or community-based element connecting artists and participants/attendees of the host presenter.
Payment Structure. Includes the overall agreement for compensating artists, including a payment schedule that reflects an initial or first payment to artist and subsequent payments to the artist tied to any deliverables. (Please refer to the Resources page for guides developed by the working groups named above, which provide guidance for equitable contracts, including language.) APAP’s Building Ethical and Equitable Partnerships in the Performing Arts document proposes that the arts field:
Adopt more equitable language in contracts.
Advocate for and model greater transparency around fees.
Consider alternatives to invoking force majeure
Program Announcement: September 7, 2021
Guidelines Available: October 8, 2021
Application Live: October 8, 2021
Applicants Confirm their APAP Membership Status: November 9, 2021