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Register for APAP|NYC 2025

In 2025, the APAP|NYC conference returns to New York City from January 10-14!

Regardless of the role you play in your organization or in the field, and whether you are new to APAP or a long-time member, YOU are welcome, and we want to help you have a great experience.

Join us for the premier gathering of professionals like you who fuel the performing arts presenting, booking, and touring industry. 
APAP|NYC is a members-only conference. Join or renew now!

Conference registrants must have a current APAP membership to access conference events and the APAP|NYC online platform/app. If your membership expires on or before 12/31/2024, you must renew it in order to maintain access to key conference information and to attend the conference itself.
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Conference Registration Rates

How much does the conference cost?

We at APAP are committed to delivering a high-value experience while keeping the conference accessible. Compare 2025 rates to past rates. 

The following are the registration rates for the APAP|NYC 2025 conference. You must be a current APAP member to register. 
EARLY BIRD REGISTRATION RATE 
Available through September 13, 2024 at 5 p.m. (EST): $799
REGULAR REGISTRATION RATE
Available September 14 through January 3, 2025: $899
ON-SITE REGISTRATION RATE
Available January 4 through January 14, 2025: $999
ON-SITE DAY PASS REGISTRATION RATE
Good for one day only/only available at on-site registration from January 10 through January 14, 2025: $595
ARTIST REGISTRATION RATE
Available to both represented and self-represented artists, not eligible to purchase an exhibit booth space, through January 14, 2025: $225
STUDENT REGISTRATION RATE 
Available to full-time college students, not eligible to purchase an exhibit booth space or showcase listings, through January 14, 2025: $205
GROUP DISCOUNT
For groups of 4 or more, including international delegations. Groups of 4-6 receive 10% off, groups of 7-9 receive 15% off, and groups of 10 or more receive 20% off. Please email apapnyc@apap365.org to learn more. Applicable only to early bird, regular, and on-site rates and cannot be combined with other discounts.

Note: If you plan to exhibit, it is more cost effective to have one person register and then purchase Booth Badges ($295 each) for the rest of your team (up to either 3 or 7, depending on how many booths you buy). If you have artist(s) in your group, you can register them at the Artist Rate ($225).
GROUP DISCOUNT

For groups of 4 or more, including international delegations. Groups of 4-6 receive 10% off, groups of 7-9 receive 15% off, and groups of 10 or more receive 20% off. Please email apapnyc@apap365.org to learn more. Applicable only to early-bird, regular, and on-site rates and cannot be combined with other discounts.

*Note: If you plan to exhibit, it is more cost effective to have one person register and then purchase Booth Badges ($295 each) for the rest of your team (up to either 3 or 7, depending on how many booths you buy). If you have artist(s) in your group, you can register them at the Artist Rate ($225).

Participation Assistance Fund (PAF)

The Participation Assistance Fund (PAF) offers $300 towards conference registration or an exhibit booth purchase. To apply for support through the Participation Assistance Fund, complete this form. Please wait for notification before you register as PAF funds cannot be applied retroactively. Award Notifications will be sent on a rolling basis while funds last.

There is no deadline to apply for support through the PAF. However, we encourage you to apply early to take advantage of lower registration rates and before funds run out. PAF funds cannot be combined with other registration offers.

This conference would not be possible without the dedicated support of members and the revenue from conference registration fees.

The Participation Assistance Fund (PAF) offers $300 off of registration to those who need additional support to attend conference. To apply for support through the Participation Assistance Fund, complete this form. Award Notifications will be sent on a rolling basis while funds last. Please wait for notification before registering as PAF funds cannot be applied retroactively. PAF funds only apply cannot be combined with other registration offers.

Student Volunteer Opportunities

Are you a full-time student or do you know one? Student volunteers gain valuable exposure to the field while supporting the APAP|NYC conference. If selected as a Student Volunteer, Volunteers receive free registration and have access to discounted hotel rates. To volunteer, you must be a current undergraduate, graduate or doctoral student. To be considered for Student Volunteer openings, please fill out this form.

Are you a full-time student or do you know one? Student volunteers gain valuable exposure to the field while supporting the APAP|NYC conference. If selected as a Student Volunteer, Volunteers receive free registration and have access to discounted hotel rates. To volunteer, you must be a current undergraduate, graduate or doctoral student. To be considered for Student Volunteer openings, please fill out this form.

Media Registration

Are you working media interested in covering APAP|NYC 2025? Read more.

Additional Registration Items

Exhibit Space, Booth Badges, and Showcase Listings

While there are many “Ways to APAP”, many conference attendees choose to exhibit and showcase. Conference registration is required to purchase exhibit space, booth badges, and showcase listings. 
8' x 10' EXHIBIT SPACE* $895 per space
SHOWCASE LISTING ($10 per listing) - LEARN MORE
8' x 10' EXHIBIT SPACE 
$895 per space. One person from the exhibiting organization must purchase a full conference registration in order to purchase an exhibit space. All exhibit spaces are 8' x 10'. You may purchase up to 2 spaces. Your exhibit space purchase also includes a dedicated landing page on the APAP|NYC online platform/app where you can highlight your offerings and artists.

Note: Individual member types (student, iPAP, Artist Access) are not eligible to purchase exhibit space. Learn more about exhibiting here.
BOOTH BADGES
$295 per badge. Once you purchase an exhibit space, you may purchase a maximum of 3 booth badges for one exhibit space or a maximum of 7 booth badges for two exhibit spaces. The person who is already registered who purchased the exhibit space does not need to purchase a booth badge for themselves as they are already covered by their full registration, and booth badge holders are considered full registrants and do not need to obtain separate registrations.
SHOWCASE LISTING 
$10 per listing. You may purchase showcase listings for in-person showcases. Once you purchase a listing, you will be sent instructions on how to create and submit your listing. Additional listings may be purchased after you have registered by modifying your registration. Learn more about showcasing here.
*You must purchase a conference registration before purchasing an exhibit space. All exhibit spaces are 8'x10'. You may purchase up to 2 spaces. An online landing page is included in the purchase of each exhibit space. You may purchase up to 3 booth badges for one exhibit space, up to 7 booth badges for two exhibit spaces. Note: Individual member types (student, iPAP, Artist Access) are not eligible to purchase exhibit space. Learn more about exhibiting here.

**You may purchase showcase listings for in-person showcases. Learn more about showcasing here.
You must be an APAP member in order to register for the conference.

The deadline for cancellation or substitution requests is January 5, 2021 at 5 p.m. (EST). Learn more.

*This introductory registration is available to individual, self-represented artists and individual performing arts professionals who are new to APAP. If you have never been a member and qualify for the Artist Access or Individual Performing Arts Professional membership type, this could be a good option for you!

**The group registration rate is valid for groups of up to 10 registrants from the same organization and is ideal for groups of at least 5 attendees. Exhibitors should not use the group registration and instead should purchase booth badges for additional registrants from their organization.

Pre-Conference Registration

The Pre-Conference is free and open-to-the-public. Pre-registration is required.

All registrants who have purchased a registration are automatically registered for the APAP|NYC pre-conference on December 6-8, 2021. You will be sent an email from our online conference platform, Swapcard, inviting you to join the event.

If you would like to register only for the pre-conference, register below and select "December Pre-Con"  when selecting a registrant type on the second page.
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Media Registration

Working media are welcome to apply for media credentials to attend the online and in-person events.

Media credentials are limited to working press that apply and receive confirmation of their acceptance to APAP|NYC+ 2022. This includes working press who cover the performing arts and related topics for one or more established news outlets.

The deadline to apply for a media credential is Tuesday, January 4, 2022, and, if accepted, media registrants will receive confirmation by Friday, January 7, 2022. Learn more.

More Info

APAP Membership Requirement

To register, attend conference, and access the APAP|NYC online platform/app, your membership must remain current and in good standing through January 2025. Join or renew now! 

Health and Safety and Code of Conduct

Every registrant must agree to the following Health and Safety Protocols, as well as the APAP|NYC Code of Conduct. APAP reserves the right to remove anyone from the conference or to revoke or deny APAP|NYC related rights to anyone who engages in conduct deemed to be harassment toward others.

Cancellations and Substitutions

While no one plans to cancel their registration, we understand that plans may change. The deadline for cancellation or substitution requests is January 3, 2025 at 5:00 p.m. (EST). Email apapnyc@apap365.org for more information.

Doing the APAP|NYC+ Math

APAP|NYC is a members-only conference. Join or renew now!
MEMBERS: LOGIN AND REGISTER NOW
Modify Registration
*Single Text Here* Please note the following details related to filming and camera crew access to the EXPO Hall. Advance attention to these requirements will make your visit more productive:
Photo: APAP|NYC 2024 Sabor Session (Adam Kissick/APAP)
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