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Exhibit at APAP|NYC+ 2023

EXPO Hall at the Hilton at APAP|NYC 2019 (Adam Kissick/APAP)
The information below is from our 2023 conference that happened January 13-17. Stay tuned for updates about our 2024 conference, which will take place January 12-16, 2024.

The EXPO Commons at APAP|NYC+ is where business happens. To maximize opportunities to connect and network, there will be dedicated EXPO hours daily, as well as all-day accessible hours during the conference. In addition to an in-person space, exhibitors will also have a landing page on our online conference platform, Swapcard.
APAP|NYC+ is a members-only conference. Join or renew now!

What To Expect

The EXPO Commons

When you exhibit in the EXPO Commons, you can expect the following:

  • You will have a dedicated and secure in-person space. (No need to reset your space daily.) 

  • Each EXPO Commons space will be the same size (8x10) and have pipe and drape and an 8-foot backdrop.

  • Full details will be provided in the exhibitor kit which will be sent to registered exhibitors directly.

Online Landing Page

Exhibitors will also have a dedicated online landing page on the conference platform, Swapcard, where you can highlight your offerings and artists and specify your location in the EXPO Commons, as part of the comprehensive listing of all exhibitors.

Purchasing Your Exhibit Space

Spaces in the EXPO Commons are first-come, first-served, and spaces are limited. Every year, we have a waiting list for exhibit spaces, so we encourage you to purchase your exhibit space early!  

Please note:

  • APAP will honor the tier system based on consecutive years of in-person exhibiting at APAP|NYC. Your tier determines your priority for choosing exhibit space. 

  • You may purchase up to two spaces.

  • New this year! For the 2023 conference, APAP will allow sole proprietors (this may include certain agents, producers, vendors, and consultants) and individual artists to share exhibit space. Both exhibitors must be full APAP members and conference registrants, although only one will purchase the space and be the point of contact with APAP.

How do I purchase a space?

In order to purchase a space, you must be a current APAP member and an in-person registrant for APAP|NYC+ 2023. (Student registrants are not eligible to purchase a space). 

Here is the process for purchasing a space: 

1. Confirm your APAP membership status. If you are not an APAP member or your membership expires before the conference, you will need to join APAP or renew your membership and keep your membership current in order to access important conference information, to login to the online platform and to check in on-site at the conference.

2. Register for the conference and indicate your interest in exhibiting when you register.

3. Once you have registered for the conference and indicated your interest in exhibiting, you will receive an email with a link and instructions within 2-3 business days. Note: All priority tiers have opened, so we will now be sending out the link to purchase and select exhibit space(s) on a rolling basis.

4. Once you receive an email with instructions, you will make your selection(s) and purchase your space(s). Space is limited, so we encourage you to purchase as soon as possible.

At that time, you may purchase up to two* spaces ("booths").

  1. First you will purchase your space (or spaces). Exhibit spaces are $795 per space, and each space is 8x10 feet. An online landing page** is included.
  2. Then you will select your first, second and third choice locations. We will confirm your space number within two business days of your selection.
  3. Shortly after your space is confirmed, we will send you additional information to help you plan your exhibit, including how to furnish your booth, get electricity, and access wifi.

*If purchasing two spaces, they must be adjacent to each other.

**Each exhibitor will get a dedicated online landing page on the conference platform, Swapcard, where you can highlight your offerings and artists and specify your location in the EXPO Commons, as part of the comprehensive listing of all exhibitors.

Payment Information

Payment for your space is accepted online by credit card through the registration portal. Exhibitors with outstanding APAP balances at the time the conference opens will not be allowed to retrieve registration materials or badges, load in, or occupy a space without first paying all outstanding balances.

Exhibitors who purchase one booth space may purchase up to three booth badges at $295 each. Exhibitors who purchase two booth spaces may purchase up to seven booth badges at $295 each. Learn more about booth badges here.
Learn more about exhibiting at APAP|NYC+ 2023 in our How-To-APAP: Exhibiting and Showcasing webinar replay.

Setting Up Your Online Landing Page

Exhibitors who purchase exhibit space in the EXPO Commons will automatically receive a landing page on Swapcard*. Your landing page can feature information, artist rosters, and videos, as well as your location in the EXPO Commons so that conference attendees can easily find you.

Landing pages on the online conference platform, Swapcard, will be listed alphabetically and can be tagged by searchable features like disciplines and genres.

If you have purchased your exhibit space, you will be sent an invitation to set up your landing page. Landing pages will be available for attendees to browse in Swapcard on November 17.

New to the Swapcard platform? Watch this tutorial on how to navigate Swapcard and connect with people before and during the conference.

*Swapcard is accessible on your mobile device.

"How To APAP" Webinar Replay

Promoting Your Exhibit Space and Landing Page

Consider the following ways to drive interest to your exhibit space, and your organization, roster, or work.

Advertising and Sponsorship 

Increase your brand recognition, build your market and stand out from the crowd with one of our advertising or sponsorship opportunities. Learn more here.

Best Practices for Using Attendee Lists 

Once you have registered for conference, you'll have access to segmented lists of APAP|NYC+ registrants. These dynamically updated lists contain valuable information including each attendee's role in the field. Be sure to use these lists wisely by targeting people likely to be interested in your business.

APAP will make these lists available to conference registrants starting in late September.

Scam Advisory: Marketing Lists

As an APAP|NYC+ attendee, you may receive emails from third parties claiming to have lists of conference attendees. They may also lead you to believe they are associated with APAP. These are fraudulent scams, and we urge you to not respond or participate in any way.  

If you have questions, contact APAP directly at 202.833.2787 or
APAP|NYC+ is a members-only conference.  Join or renew now!
Photo: EXPO Hall at the Hilton at APAP|NYC 2019 (Adam Kissick/APAP)
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