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APAP|NYC+ Health and Safety Protocols

Wintry Weather in New York at APAP|NYC 2020 (Adam Kissick/APAP)
In any space where people gather, there is an inherent risk of exposure to COVID-19, its variants, as well as other virus variants.

We strongly encourage that in-person conference attendees wear 
a CDC-recommended mask such as a KN95 mask during the conference, especially in high-traffic and crowded spaces, including but not limited to sessions, showcases, and the EXPO Commons, except while actively eating, drinking or performing. We ask that all attendees take personal responsibility for their own health and consider the well-being of others by taking appropriate precautions.

APAP will follow the applicable health and safety measures of federal, state, and local public health and government officials. If, at the time of the conference, additional regulations are put into effect by those entities, we will update the polices as needed in accordance with health and safety laws and regulations.

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Conference registrants must have a current APAP membership through January 2023.

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In-Person Health and Safety Practices

APAP will follow the practices below at our in-person conference:

  • APAP requires attendees provide proof of full vaccination.
  • According to the Centers for Disease Control and Prevention (CDC), people are considered fully vaccinated:
    • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or
    • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
    • We encourage our attendees to get boosters, if they are eligible.
  • APAP recognizes that some international members may also want to attend the conference in person. For that reason, like New York City, we include those individuals who have had a full course of a vaccine recognized by the World Health Organization.
  • APAP will require that attendees properly wear a mask that covers both your mouth and nose at all times as directed by APAP, including but not limited to in the conference spaces except while actively eating, drinking, or performing.
  • APAP will require that each attendee take a daily COVID test when they arrive on site at the Hilton. These tests will be administered by an on-site testing provider free of charge to APAP attendees.
  • APAP will encourage social distancing of 6 feet in common areas, when possible.
  • APAP will not hold any large food and beverage events.
  • APAP will encourage all attendees to take a daily online health questionnaire.
  • APAP staff will follow all federal/local public health and government guidelines on COVID-19 health and safety in effect at the time of the conference.
  • We are working with our host venues to implement the appropriate health and safety practices. Here is what you can expect at the New York Hilton Midtown. Here is what you can expect at the Sheraton New York Times Square.

Assumption of Risk and Agreement

By registering for and attending the in-person conference, you voluntarily agree to the following:

  • To assume all risks related to exposure to COVID-19 and its variants (herein referred to as “COVID-19”).
  • To accept primary responsibility for taking steps to protect yourself from contracting COVID-19.
  • To follow all federal/local public health and government guidelines on COVID-19 health and safety in effect at the time of the conference.
  • To fully comply with any health, safety, and other policies instituted by APAP and the venue while attending the conference, including any modifications and/or enhancements of health and safety protocols.
  • To properly wear a mask that covers both your mouth and nose at all times as directed by APAP, including but not limited to in the conference spaces except while actively eating, drinking, or performing.
  • To provide proof of complete vaccination against COVID-19 upon arrival at the conference. (See above for definition of "fully vaccinated".)

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Conference registrants must have a current APAP membership through January 2023.
Photo: Wintry Weather in New York at APAP|NYC 2020 (Adam Kissick/APAP)
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