Yes, your APAP membership must be current for you to pick up your badge on-site. It must also be current for you to log into the APAP|NYC online platform/app, which you will need leading up to and during the conference. Onsite membership renewal will not be available at APAP|NYC 2025, so be sure to renew your membership before the conference.
The deadline to register for APAP|NYC 2025 at the Regular Rate is January 3, 2025. On-site registration will be available in 2025 at the Onsite Registration Rate from January 4 through January 14, 2025. Additionally, you must ensure that your APAP membership is current by either joining APAP or renewing your membership before the conference. The Early Bird Rate is available through the extended deadline of September 27, 2024.
Yes! For APAP|NYC 2025, whether you are represented by an agency or are self-represented, the best rate for professional performing artists is $225. Those registering with the Artist Rate are not eligible to purchase a booth space.
For groups of 4 or more, including international delegations. Groups of 4-6 receive 10% off, groups of 7-9 receive 15% off, and groups of 10 or more receive 20% off. Please email apapnyc@apap365.org to learn more. Applicable only to early bird, regular, and on-site rates and cannot be combined with other discounts.
Note: If you plan to exhibit, it is more cost effective to have one person register and then purchase Booth Badges ($295 each) for the rest of your team (up to either 3 or 7, depending on how many booths you buy). If you have artist(s) in your group, you can register them at the Artist Rate ($225).
APAP recognizes the importance of leading with a people-first, relationship-based approach in our practice and in our spaces. This includes a commitment to disability, universal access, and inclusion. We are committed to creating spaces where people are able to exist as their full selves and are able to successfully engage in all of our programs, activities, and gatherings. Building on the accessibility features and services offered in 2024, here's what APAP will provide for the APAP|NYC 2025 conference:
We are in the process of evolving and growing in the accessibility and inclusion space and continue to solicit feedback from the APAP community. We are making informed, actionable, and incremental changes that we’ll share regularly.
To inquire about any of these or other means of accessibility, or to let us know how we can make you feel more welcome and comfortable during our time together at the upcoming APAP|NYC 2025 conference, please complete this short form.
No, in our continued effort to be more eco-friendly and keep conference costs down, we will not be handing out printed materials. All the information you need will be on our APAP|NYC online platform/app. This helps APAP offer a greener and more affordable conference.
APAP is committed to delivering a high-value experience while keeping the APAP|NYC conference affordable. For ways you can save on costs while participating in THE premier gathering of professionals in the performing arts presenting, booking, and touring industry, click here.
As a conference registrant, if you opt-in, you will have access to our conference attendee list which we will send to you with regular updates. Additionally, all online only access and in-person registrants can connect with other attendees on our online platform.
You may. HOWEVER, if you use the attendee list for marketing purposes, it is very important that you segment your list and research who might be interested in your offerings before sending your marketing email, so that you don’t send spam to attendees who are not your intended audience. It is off-putting to other members and will encourage people to opt-out of the list.
Absolutely not. APAP does not sell member or conference registrant data. When you register for conference, you may opt in or opt out of sharing your information. If you opt in, your contact information will be included on attendee lists to which only other conference registrants have access. Many individuals will add addresses to their personal or organizational mailing lists. However, we encourage registrants to only contact other attendees who they believe will be interested in their offerings.
The entire conference is a networking event! Be sure to check out events throughout the conference focused on networking, including the EXPO itself which is full of opportunities to meet people. You can also meet other registrants through the APAP|NYC online platform/app by exploring the attendee list.
For 2025, there is one official APAP|NYC conference hotel: The New York Hilton Midtown (where the conference takes place). APAP has negotiated a special rate of $235/night for attendees. You must book your hotel by December 13, 2024 to get that rate. Learn more and book hotels here.
In any space where people gather, there is an inherent risk of exposure to COVID-19, its variants, as well as other virus variants.
We ask that all attendees take personal responsibility for their own health and consider the well-being of others by taking appropriate precautions. APAP will follow the applicable health and safety measures of federal, state, and local public health and government officials. If, at the time of the conference, additional regulations are put into effect by those entities, we will update the policies as needed in accordance with health and safety laws and regulations. To protect yourself and others from COVID-19, CDC continues to recommend that you wear the most protective mask you can that fits well and that you will wear consistently. You can view the full protocols here.
The APAP|NYC online platform/app is your one-stop-shop for the conference and is available to all registrants. Please check back regularly to view the showcase listings, exhibitor list, detailed schedule, and more as there will be updates and additions until the conference opens!
The EXPO Commons at APAP|NYC is where the business of the performing arts happens. Whether you are a presenter looking to connect with agents and artists or a vendor looking to meet performing arts leaders, this is a place for collaboration and discovery.
In the fall of 2024, a list of exhibitors will go live on our APAP|NYC online platform/app. Each exhibitor will have a landing page where you can learn about them and their services and artist rosters. On that landing page, you can also connect with that exhibitor, leave messages and set up appointments.
To purchase an exhibit space in the EXPO Commons, you must first register for the conference. When you register for the conference, you will be asked if you are interested in exhibiting at APAP|NYC 2025. Within 2-3 business days of registering, you will be instructed on how to select and purchase your exhibit space, as well as purchase booth badges for your team. Each exhibit space costs $895, with up to three booth badges (at $295 each) available for purchase for your team per space. You may purchase up to two exhibit spaces.
Exhibit spaces will open to the 25+ year exhibitor tier on July 30. (You can see all dates for all tiers here under the "Purchasing Your Exhibit Space" dropdown). If you indicated an interest in exhibiting when you registered, you will receive an email within 2-3 business days with instructions on how to purchase your exhibit space(s) and booth badges. After you have purchased your exhibit space and made your selections, you will receive a confirmation email within two business days with your confirmed space(s) and booth badge codes for your colleagues to register for the conference.
Your tier status is your priority status based on your consecutive years of exhibiting and determines how early you can select and purchase your EXPO booth space. For instance, those in the 25+ year exhibitor tier have exhibited consecutively (without a break) at the APAP conference for 25 or more years. If you have registered for the conference and have exhibited before or indicate an interest in exhibiting, you will receive an email notification confirming your tier and the earliest date you can purchase a booth (See the tier schedule on this page). If you do not know your tier status, you may email us at apapnyc@apap365.org. Please note that exhibiting at the online conferences in 2021 and 2022 and the in-person conference in 2023 can only count towards your status. Going into the 2025 conference, you will not lose status because you did not participate in 2021, 2022, or 2023.
If you want to exhibit AND are bringing a group, one person from the team should register as the primary then add each additional registrant.
When you are purchasing your exhibit space, you can purchase booth badges for up to three additional staff members if you are purchasing one exhibit space and up to seven additional staff members if you are purchasing two exhibit spaces. Please note: Booth badges are full registrations for the in-person conference and can only be purchased for members of your staff, which means people listed as staff in your APAP organizational profile.
For the 2025 conference, APAP will allow sole proprietors (this may include certain agents, producers, vendors, and consultants) and individual artists to share exhibit space. Both exhibitors must be full APAP members and conference registrants, although only one will purchase the space and be the point of contact with APAP. AND they (the point of contact) will have to provide the information of the other organization they are sharing with and the name that will appear as: Organization A; Organization B.
If the EXPO Commons sells out, there will be a waiting list available.
Once you have purchased booth badges in Avolio, you will be provided registration codes for your team members to register using the booth badges in Avolio. Once we have your teammates' information, we can then give them access to the APAP|NYC online platform/app.
Yes, a student who has registered for the conference may help you at your booth. However, they will be listed as a Student, not as Booth Staff under your listing.
Once you've purchased your exhibit space, you will be provided with the GES Exhibitor Kit. This document will include information on what booth items and materials will be provided. If you've purchased a booth and still have not received the Exhibitor Kit, please let us know at apapnyc@apap365.org.
EXPO Commons load-in and load-out will happen at the following times:
Questions? Contact us at apapnyc@apap365.org.
Interested in purchasing a booth in the APAP|NYC EXPO Commons? Let us know when you register. Already registered? Email us at apapnyc@apap365.org and indicate your interest.
Each EXPO Commons exhibit space is 8 feet by 10 feet. Every space in the EXPO Commons is the same size. The spaces are delineated by pipe and drape, with an 8-foot high wall in back and 3-foot high side dividers.
We have re-envisioned what the EXPO space is so that all spaces are the same size, to maximize space in the EXPO Commons and to welcome more potential exhibitors into the EXPO.
With as large of a space the EXPO Commons occupies, the pipe-and-drape will help organize booth "real estate" and carve out personal space for your greater comfort. Company names will also hang near the top of the back wall of each space to make identifying exhibitors easier.
Exhibitor landing pages will be live on the APAP|NYC online platform/app in the fall. Be sure to check back often as new exhibitors will be added and updated regularly.
Exhibitors will receive an email when they can access and set-up their online landing page. We encourage exhibitors to set-up their online landing pages by late fall.
Once you are registered as an exhibitor, you will receive an invitation to set-up your online landing page from the APAP|NYC online platform/app.
Once you are registered for APAP, you will get access to the APAP|NYC online platform/app. APAP will not be producing a printed showcase guide for the 2025 conference. Please check back regularly in the fall as new showcases will be viewable and are being added every week leading up to the conference!
Artists, agents, and producers from around the world put on APAP independent showcases each year. To produce a showcase at APAP, you must be an APAP member or an artist on the roster of an APAP member and be registered for the main conference in January. (Student registrants are not eligible to showcase.)
The majority of APAP showcases will take place from January 10 through January 14, 2025.
In-person showcases are independently produced by you at a venue that you secure in New York City or on your preferred livestreaming platform. Logistics for both in-person showcases are the responsibility of the showcase producer. Learn more about showcasing at the Hilton and off-site in New York City here.
Showcase listings are the easiest way to promote your performance. Showcase listings are housed on the APAP|NYC online platform/app, and provide information about the artists, date, time, and location of showcases, as well as how attendees can RSVP for in-person showcases.
Showcase listings are available for purchase now through our registration platform to conference registrants. You may either add Showcase Listings when you first register, or you can add Showcase Listings after you have registered. If you have already registered and would like to purchase showcase listings, email us with the subject line "Showcase Listing Purchase Request" at apapnyc@apap365.org.
Once you have registered for APAP, you can purchase showcase listings for $10/per performance. If you have multiple performances, you will need multiple showcase listings.
Showcase listings are available for purchase now through our registration platform to conference registrants. You may either add Showcase Listings when you first register, or you can add Showcase Listings after you have registered. If you have already registered and would like to purchase showcase listings, email us with the subject line "Showcase Listing Purchase Request" at apapnyc@apap365.org.
For edits, email apapnyc@apap365. You must include "Showcase Edit" in the subject line of the email, and the email must include the name of the showcase, the list of changes, and any images. No exceptions.
Showcase edits may take 5 business days to be implemented, and must be received by January 3, 2025, at close of business. After January 3, 2025, edits are not guaranteed.
Showcase listings will appear under the “Showcase Schedule” tab in the APAP|NYC online platform/app beginning in the fall of 2024. The APAP|NYC online platform can be easily viewed on a desktop, laptop, or mobile device. Additionally, if you prefer to engage with it through a mobile app, you can download the APAP|NYC app. In an effort to reduce waste and keep the conference affordable, APAP will not be producing a printed showcase guide for the 2025 conference.
Showcase listings will go live on the APAP|NYC online platform/app on November 1. While showcase listings don’t need to be completed by that date, that is when they will be published, and attendees will be able to see listings for in person showcases. Additional showcase listings may be purchased, created, and edited until 5 p.m. (EST) on January 3, 2025. Submissions after this are not guaranteed. However, we will be able to edit onsite, but again not guaranteed.
