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APAP|NYC 2025 Schedule-At-A-Glance

Please note: The information below is from the 2025 conference and is provided as a reference only. Specific details about the 2026 conference will be published by June 2025.

As the premier networking event for performing arts professionals in the presenting, booking, and touring field, APAP|NYC offers many opportunities to engage and network with your performing arts colleagues.
APAP|NYC is a members-only conference. Join or renew now!
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Explore the Schedule-at-a-Glance below or preview the APAP|NYC 2025 Detailed Schedule here.

Thursday, January 9

*Showcases on and offsite all day and all night
  • 9:00 a.m. - 5:00 p.m.  Emerging Leadership Institute (ELI) New Cohort Meeting
  • 3:00 - 6:00 p.m.  Registration/badge pick-up open
  • 5:30 - 7:00 p.m.  Leadership Fellows Program Alumni Reception

Friday, January 10

*Showcases on and offsite all day and all night
  • 8:00 a.m. - 6:30 p.m.  Registration/badge pick-up open
  • 9:00 a.m. - 6:00 p.m.  EXPO Commons load-in
  • 9:00 - 11:00 a.m.  Networking Forums and Affinity Groups 
  • 9:00 a.m. - 1:00 p.m.  Wavelengths: Global Music Conference
  • 11:00 a.m. - 12:30 p.m.  Affinity Groups
  • 12:30 - 1:30 p.m.  Affinity Groups
  • 12:30 - 1:30 p.m.  Lunch/Make your own meeting
  • 1:30 - 2:45 p.m.  APAP|NYC 2025 Orientation
  • 3:00 - 4:30 p.m.  UP NEXT! Artist Pitch Session
  • 3:00 - 4:30 p.m.  Networking Forums and Affinity Groups
  • 5:00 - 6:30 p.m.  Opening Plenary Session
  • 6:30 - 7:30 p.m.  Opening Night Reception 

Saturday, January 11

*Showcases on and offsite all day and all night
  • 8:00 a.m. - 6:00 p.m.  Registration/badge pick-up open
  • 8:00 - 9:00 a.m.  Info Sessions, Networking and Consortia Meetings
  • 9:00 a.m. - 12:00 p.m.  EXPO Commons load-in
  • 9:00 - 10:50 a.m.  Learning Sessions
  • 11:00 a.m. - 12:15 p.m.  Plenary Session: This is Strategy: Make Better Plans. A Conversation with Seth Godin
  • 12:30 - 1:30 p.m.  Lunch/Make your own meeting/Consortia meetings
  • 12:30 - 1:45 p.m. Affinity Groups
  • 1:30 - 6:00 p.m.  EXPO Commons open
  • 2:00 - 3:30 p.m.  Works-In-Progress Pitch Session
  • 3:00 - 4:15 p.m.  Affinity Groups
  • 4:00 - 5:30 p.m.  Discovery Roundtables: Just SEW (Socially Engaged Work)
  • 5:30 - 7:00 p.m.  Affinity Groups
  • 6:00 - 7:00 p.m.  Learning Session
  • 6:00 - 7:00 p.m.  EXPO After Hours: Bonus Time (EXPO Hall is open, but booths are not required to be staffed.)

Sunday, January 12

*Showcases on and offsite all day and all night
  • 8:00 a.m. - 6:00 p.m.  Registration/badge pick-up open
  • 8:00 - 9:00 a.m.  Info Sessions, Networking, and Consortia Meetings
  • 9:00 - 10:30 a.m.  Learning Sessions
  • 11:00 a.m. - 12:30 p.m.  Learning Sessions
  • 12:30 - 1:30 p.m.  Lunch/Make your own meeting/Consortia meetings
  • 1:30 - 6:00 p.m.  EXPO Commons open
  • 2:30 - 4:00 p.m.  Learning Sessions
  • 3:30 - 6:00 p.m.  Affinity Groups
  • 4:15 - 5:30 p.m.  Learning Session
  • 6:00 - 7:00 p.m.  EXPO After Hours: Bonus Time (EXPO Hall is open, but booths are not required to be staffed.)

Monday, January 13

*Showcases on and offsite all day and all night
  • 8:00 a.m. - 6:00 p.m.  Registration/badge pick-up open
  • 8:15 - 9:30 a.m.  APAP Annual Member Meeting
  • 9:30 - 10:00 a.m.  The APAP Honors Awards Breakfast Meet & Greet
  • 10:00 - 11:30 a.m.  The APAP Honors Awards Ceremony
  • 11:30 a.m. - 12:30 p.m.  EXPO Commons open (EXPO is open, but booths are not required to be staffed.)
  • 11:45 a.m. - 1:00 p.m.  Learning Session
  • 12:30 - 1:30 p.m.  Lunch/Make your own meeting
  • 1:30 - 6:00 p.m.  EXPO Commons open (From 3:00 - 4:30 p.m., EXPO is open, but booths are not required to be staffed.)
  • 1:30 - 3:00 p.m.  APAP's Mentor Exchange Live
  • 3:30 - 4:30 p.m.  Learning Sessions
  • 6:00 - 10:00 p.m. EXPO Commons load-out
  • 7:00 - 9:00 p.m.  YPCA Showcase and Reception

Tuesday, January 14

  • 8:30 - 10:00 a.m.  Farewell Breakfast Meet & Greet
  • 10:00 - 11:00 a.m.  Closing Plenary Session
MEMBERS: LOGIN AND REGISTER NOWModify Registration
APAP|NYC is a members-only conference. Join or renew now!
Photo: APAP members smiling and interacting at the APAP|NYC 2024 opening plenary (Adam Kissick/APAP).
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