APAP|NYC 2026 Dates and Deadlines

Note: The information below is from the 2024 conference and is provided as a reference only. Specific details about the 2025 conference will be published by June 2024.

View key dates and deadlines for the APAP|NYC 2026 conference, the premier gathering of the performing arts presenting, booking, and touring field.

APAP|NYC is a members-only conference. Join or renew now!

Members: Register Now

Registration Deadlines

Summer Sprint Registration
Available through August 28, 2025 at 5 p.m. (EDT)

Early Bird Registration
Available August 29, 2025 through November 6, 2025 at 5 p.m. (EST)

Regular Registration
Available November 7, 2025 through January 2, 2026

On-Site Registration
Available January 3, 2026 through January 13, 2026

Registration Opens at Conference
January 9, 2026 at 3:00 p.m. (EST)

Participation Assistance Fund
No application deadline; award notifications sent on a rolling basis while funds last. You may apply for support through PAF once conference registration opens. Award Notifications will be sent on a rolling basis while funds last.

Hotel Deadline

The deadline to reserve your room at the New York Hilton Midtown (official conference hotel) at the special APAP rate of $240/night is December 9, 2025.

Please note: The only way to get the APAP rate is through the APAP website. APAP does not work with third-parties. Book your hotel for the APAP|NYC 2026 conference.

EXPO Commons and Showcases

The exhibit space purchase process begins this summer on these dates according to tier status. The tier system is based on consecutive years of in-person exhibiting at the APAP|NYC conference.

25+ Years Tier – Opens Wednesday, July 16, 2025
15+ Years Tier – Opens Wednesday, July 23, 2025
10+ Years Tier – Opens Wednesday, July 30, 2025
1 – 9 Years Tier - Opens Wednesday, August 6, 2025
New exhibitors - Opens Wednesday, August 13, 2025

Click here for more information on exhibiting.

Showcases are independently produced by APAP members in venues across New York City. APAP itself does not produce, curate or jury showcases. To produce a showcase, you must be an APAP member or an artist on the roster of an APAP member and be registered for the conference.

Showcase listings will go live on the APAP|NYC online platform/app on November 1, 2025.

Click here for more information on showcasing.

Program Dates and Deadlines

Emerging Leadership Institute (ELI)

Wednesday, January 7, 2026 - Emerging Leadership Institute begins at APAP|NYC 2026. Applications for ELI close July 25, 2025. Apply today!

UP NEXT! Artist Pitch Session

Friday, January 9, 2026 from 3:00 p.m. - 4:30 p.m. (EST) - UP NEXT! Artist Pitch Session at APAP|NYC 2026. Applications for UP NEXT! close August 8, 2025. Apply today!

Works-in-Progress Pitch Session

Saturday, January 10, 2026 from 2:00 p.m. - 3:30 p.m. (EST) - Works-in-Progress Pitch Session at APAP|NYC 2025. Applications for Works-in-Progress open August 29, 2025 and close September 30, 2025.

Collaboration Roundtables: Just SEW (Socially Engaged Work)

Saturday, January 10, 2026 from 4:00 p.m. - 5:30 p.m. (EST) - Collaboration Roundtables: Just SEW (Socially Engaged Work) at APAP|NYC 2026. Call for Topics opens August 29, 2025 and closes September 30, 2025.

5 Minutes to Shine (5MTS)

5MTS will take place as part of the APAP|NYC 2026 conference sessions. Applications open August 4, 2025 and close September 26, 2025.

The Road to Conference Events

Need advice on how to get the most out of APAP|NYC? Check out Road to Conference webinar replays on our YouTube channel or RSVP for an upcoming session:

July 16 (What is APAP|NYC?) - 2:00-3:30 p.m. (EDT) - RSVP here.
September 24 (Exhibiting) - 2:00-3:30 p.m. (EDT) - RSVP here.
October 15 (Showcasing) - 2:00-3:30 p.m. (EDT) - RSVP here.
October 29 (Programming) - 2:00-3:30 p.m. (EDT) - RSVP here.
November 12 (Networking) - 2:00-3:30 p.m. (EST) - RSVP here.
December 10 (Know Before You Go) - 2:00-3:30 p.m. (EST) - RSVP here.