Association of Performing Arts Professionals

APAP|NYC 2026 Dates and Deadlines

Note: The information below is from the 2024 conference and is provided as a reference only. Specific details about the 2025 conference will be published by June 2024.
View key dates and deadlines for the APAP|NYC 2026 conference, the premier gathering of the performing arts presenting, booking, and touring field.

Registration Deadlines

Summer Sprint Registration
Available through August 28, 2025 at 5 p.m. (EDT)

Early Bird Registration
Available August 29, 2025 through November 6, 2025 at 5 p.m. (EST)

Regular Registration
Available November 7, 2025 through January 2, 2026

On-Site Registration

Available January 3, 2026 through January 13, 2026

Registration Opens at Conference

January 9, 2026 at 3:00 p.m. (EST)

Participation Assistance Fund
No application deadline; award notifications sent on a rolling basis while funds last. You may apply for support through PAF when registration opens in late June.

Hotel Deadline

EXPO Commons and Showcases

The exhibit space purchase process begins this summer on these dates according to tier status. The tier system is based on consecutive years of in-person exhibiting at the APAP|NYC conference. 

  • 25+ Years Tier – Opens Wednesday, July 16, 2025
  • 15+ Years Tier – Opens Wednesday, July 23, 2025 
  • 10+ Years Tier – Opens Wednesday, July 30, 2025
  • 1 – 9 Years Tier - Opens Wednesday, August 6, 2025
  • New exhibitors - Opens Wednesday, August 13, 2025

Click here for more information on exhibiting.

Showcases are independently produced by APAP members in venues across New York City. APAP itself does not produce, curate or jury showcases. To produce a showcase, you must be an APAP member or an artist on the roster of an APAP member and be registered for the conference.

Showcase listings will go live on the APAP|NYC online platform/app on November 1, 2025.

Click here for more information on showcasing.

Program Dates and Deadlines

Emerging Leadership Institute (ELI)
UP NEXT! Artist Pitch Session
Works-in-Progress Pitch Session
Collaboration Roundtables: Just SEW (Socially Engaged Work)
5 Minutes to Shine (5MTS)

The Road to Conference Events 

Have Qs about the programs above?
Email programs@apap365.org.

Looking for the program schedule?
Explore the Schedule-at-a-Glance for the APAP|NYC 2026 conference. 
APAP|NYC is a members-only conference. Join or renew now!
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Photo: APAP Board Member and Conference Co-Chair Mark Wilson speaking at the APAP|NYC 2025 Opening Plenary (Adam Kissick/APAP)
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