Exhibiting at APAP|NYC+ 2022

Whether in-person or online, this marketplace offers artists, managers, agents, producers and vendors an unparalleled opportunity to meet presenters, sponsors, partners and other professionals who collectively lead and fuel the presenting and touring field worldwide.

"Two Ways In"

The EXPO Commons at APAP|NYC+ is the global engagement hub for touring artists and companies, artist representatives, booking agencies, presenting groups, consultants and vendors.

As an in-person conference registrant, you can browse the EXPO Commons and the many exhibitors all in one place during dedicated EXPO hours and all-day accessible hours during the conference. All registrants, whether in-person or online will have access to the online listing of all exhibitors, including artist rosters and videos. 

Exhibiting in-person

In-person exhibitors will have a space in the EXPO Commons at the New York Hilton Midtown. APAP will provide in-person exhibitors with signage. In-person exhibitors may have one pop-up banner.

  • Your dedicated and secure in-person space. (No need to reset your space daily.) 

  • Your information on an online landing page means less to haul to the EXPO Commons, less expense for you, and less waste for the planet!

  • Each EXPO Commons space will be the same size. You may purchase up to two spaces. Spaces in the EXPO Commons are first-come, first-served, and space is limited. 

  • A standard round, draped café table and four chairs in each space to allow you flexibility to engage your colleagues and do business as you see fit.

  • Dedicated EXPO Commons hours 
    • Saturday, January 15: 10:00 a.m. – 12:00 p.m.
    • Sunday, January 16: 10:00 a.m. – 12:00 p.m.
    • Monday, January 17: 8:30 a.m. – 11:00 a.m.

  • Exclusive speed dating opportunities in the EXPO Commons.
    • Saturday, January 15: 9:00 a.m. – 10:00 a.m.
    • Sunday, January 16: 9:00 a.m. – 10:00 a.m.
    • Monday, January 17: 9:00 a.m. – 10:00 a.m.

  • Accessible hours for the entire conference day. (During accessible hours, the EXPO is open for meetings, but spaces are not required to be staffed.)
    • Friday, January 14: 12:00 p.m. – 4:00 p.m.
    • Saturday, January 15: 9:00 a.m. – 5:00 p.m.
    • Sunday, January 16: 9:00 a.m. – 5:00 p.m.

Exhibiting online

Online exhibitors will have a have a dedicated online landing page on the conference platform where you can highlight your offerings and artists, as part of the comprehensive listing of all exhibitors.

Purchasing Your In-Person Exhibit Space

Spaces in the in-person EXPO Commons at APAP|NYC+ will be arranged alphabetically.  Purchase your space early to allow yourself time to prepare for conference as well as maximize your exposure when the conference platform opens in December. Spaces in the in-person EXPO Commons are limited and available on a first-come, first-served basis.

Spaces can be purchased by current APAP members who are in-person registrants for the APAP|NYC+ 2022 conference (Student registrants are not eligible to purchase a space). A maximum of two spaces may be purchased by one organization. Each space includes a one complimentary exhibiting badge and a dedicated online landing page on the conference platform.

How do I purchase a space?

In order to purchase a space, you must be a current APAP member and an in-person registrant for APAP|NYC+ 2022. (Student registrants are not eligible to purchase a space). 

Here is the two-step process for purchasing a space: 

1. Confirm your APAP membership status. If you are not an APAP member or your membership expires before the conference, you will need to join APAP (or select the APAP|NYC Introductory Membership and Registration Combo) or renew your membership and keep your membership current in order to access important conference information, to login to the online platform and to check in on-site at the conference. 

2. Register for the conference and select the in-person registration rate and then add the EXPO Commons space. Conference registration is required to purchase an EXPO Commons space. If you are brand new to APAP and not yet a member, you may select the Introductory Membership and Registration Combo and then add the EXPO Commons space.

If you have already registered, you can purchase your in-person EXPO Commons space by adding it to your registration. 

Payment Information

Payment in full for your space is accepted online by credit card through the registration portal. Exhibitors with outstanding APAP balances at the time the conference opens will not be allowed to retrieve registration materials or badges, load in, or occupy a space without first satisfying all outstanding balances.

Purchasing Your Online Exhibit Page

Landing pages in the online EXPO Commons on the conference platform will be listed alphabetically and can be tagged by searchable features like disciplines and genres. Purchase your landing page early to maximize your exposure when the conference platform opens in December.

Online EXPO Commons landing pages can be purchased by current APAP members who are online registrants for the APAP|NYC+ 2022 conference. (Student registrants are not eligible to purchase a landing page). A maximum of one landing page may be purchased.

How do I purchase a page?

In order to purchase a landing page, you must be a current APAP member and an online registrant for APAP|NYC+ 2022. (Student registrants are not eligible to purchase a landing page).

Here is the two-step process for purchasing a landing page:

1. Confirm your APAP membership status. If you are not an APAP member or your membership expires before the conference, you will need to join APAP (or select the APAP|NYC Introductory Membership and Registration Combo) or renew your membership and keep your membership current in order to access important conference information and to login to the online conference platform. 

2. Register for the conference and select the online registration rate and then add the Online EXPO Commons landing page. Conference registration is required to purchase an EXPO Commons page. If you are brand new to APAP and not yet a member, you may select the Introductory Membership and Registration Combo first and then add your EXPO Commons landing page.

If you have already registered, you can purchase your online EXPO Commons landing page by adding it to your registration. 

Payment Information

Payment in full for your landing page is accepted online by credit card.

EXPO Commons FAQs

  1. Do I need to set appointments with colleagues in the EXPO Commons? We encourage you to set appointments with colleagues in order to get the most out of your experience and their time. Participant schedules can become very busy so book those meetings early. Scheduling appointments increases the likelihood that you will be able to speak with the people you want to.

  2. How will the EXPO Commons be organized? EXPO Commons spaces will be organized alphabetically both online and in-person. The online listings can be searched by discipline and genre and can serve as a "map" as you explore the in-person EXPO.

  3. May I share my EXPO Commons space with another registrant? No. APAP has a strict no sharing policy. Only one company per space is allowed.

  4. What can I put in my EXPO Commons space? You are encouraged to use your online landing page to share marketing collateral, artist rosters, and video, and use your in-person space to meet and connect with your colleagues.

  5. How will attendees know I’m participating in the EXPO Commons and how will they find me? All EXPO Commons exhibitors will be listed on the online platform. At the in-person EXPO Commons, exhibitors will be arranged alphabetically, and there will be signage to help your colleagues find you.

Have additional questions? Watch our "How To APAP" Webinar replay below.

"How To APAP" Webinar Replay

Promoting Your Exhibit Space or Page

Once you have purchased your space or page in the EXPO Commons, consider these ways to drive interest in your organization, roster, or work.

Advertising and Sponsorship 

Make your showcase stand out from the crowd. Increase your brand recognition, build your market and stand out from the crowd with one of our advertising or sponsorship opportunities. Learn more here.

Best Practices for Using Attendee Lists 

Once you have registered for conference, you'll have access to segmented lists of APAP|NYC+ attendees. Be sure to use these lists wisely by targeting people most likely to be interested in your showcase(s). These dynamically updated lists contain valuable information including each attendee's role in the field. APAP will make Conference Registrant/Attendee Lists available in mid-November.

Scam Advisory: Marketing Lists

As an APAP|NYC+ attendee, you may receive emails from third parties claiming to have lists of conference attendees or related lists. Some may also lead you to believe they are associated with APAP. These are fraudulent scams, and we urge you to not respond or participate in any way. 

If you have questions, contact APAP directly at 202.833.2787 or apapnyc@apap365.org.
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Photo: Taimane showcase at APAP|NYC by Adam Kissick/APAP
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